The role of the Members Committee

What is the Members Committee?

The Members Committee is a group of members elected to help the bank stay closely connected to the people we serve. It’s a way for members to contribute ideas, offer feedback, and support the bank in shaping better services.

An important purpose of the committee is to help the bank improve our products and services.

While members of the committee are not Directors or officers of Teachers Mutual Bank, they are expected to uphold high standards of conduct.

Who can join the Members Committee?

To be eligible, you must:

• Be a current member of Teachers Mutual Bank Limited
• Not be a director or an employee of the bank

You also need to meet certain standards, similar to those expected of company directors. This includes:

• Not being disqualified from managing a company or being a director under the law
• Not being banned under section 20 of the Banking Act 1959
• Not having had a trustee or personal representative appointed due to mental incapacity
• Agreeing to provide information so we can assess your suitability for the role

How is the Committee structured?

The Committee currently has eight members, each elected by fellow members. Every year, four positions become available, with members serving a two-year term.

Terms begin after the Annual General Meeting (AGM) when results are announced, and end at the close of the AGM two years later.

The electoral cycle and timeframes

The first step in the process is the annual call for nominations. This normally takes place on a specific date in August as determined by the Returning Officer. The call for nominations and other relevant information about the election is provided to each member by the Returning Officer.

If there are more than four candidates, the four vacant positions are filled by a ballot, which is sent out to all members. This process is managed by an independent Returning Officer.

How do I nominate?

If you're interested in joining, here's how to nominate:

1. Make sure you’re eligible (see above)
2. Be nominated by two other members
3. Consent to the nomination and a fitness and propriety check
4. Submit a completed nomination form and declaration before the deadline

You can also include:

• A short candidate statement (up to 120 words)
• A recent passport-sized photo (taken within the past 12 months)

If more than four candidates are nominated, an election will be held. All members will be invited to vote, and the process is managed independently by a Returning Officer.

Where do I get a nomination pack?

When nominations open, you can request a nomination pack from the bank. This pack includes:

• Important background information
• The forms and declarations you need to complete

Steps:

1. Request the pack using the contact details provided in the nomination notice
2. Read all the material carefully
3. Complete the forms
4. Submit everything to the Returning Officer before the deadline

We recommend submitting your completed forms early to avoid delays and ensure your nomination is processed in time.

Want to know more?

We encourage all potential candidates to learn more about what’s involved. For more information consider our Constitution dated 14 November 2024.